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KEY AREA OF RESPONSIBILITIES
  • To project manage the product development, construction, installation and upgrade of the Company’s advertising structures – including (not limited to) Billboards, Street Furniture and LED / LCD screens.
  • To ensure projects are delivered on time, to budget and within specification (Engineering and Aesthetics).
  • Provide technical advice to the business on product and project needs
  • To ensure that the Company’s standards and procedures are fully met

DUTIES
PROJECT MANAGEMENT:
  • To manage the whole project life cycle of the construction of advertising infrastructure compliant to the Country’s, Company’s and Landlords - Construction, Health, Safety, Quality, and Environmental standards.
  • To manage the Development Teams on what is feasible and achievable during tender and upgrade business plan stages
  • To manage the individual projects life cycle within the defined project governance of the construction of the advertising infrastructure within the current business process.

Start Up 
  • Initiation – Creation of Project Initiation Document (PID) 
  • Evaluating and selecting quantity surveyors, designers, manufacturers and installation companies that are financially sound, financially competitive, have the relevant experience, skills available and share the values of JCDecaux.
  • Produce product and site specifications for tender process
  • Define power and data requirements considering redundancy solutions
  • Define spare part management post build
  • Agree warranty periods and cost for foundations, reinstatements, material finishes, welds and fixings, digital components
  • Work with the French corporate team to confirm product choice and cost
  • Budget confirmation and written acceptance with Development team
  • Manage the tender process (producing tender docs, ITT to contractors, tender receipt and evaluation report with recommendations)
  • Liaise with other departments to ensure all aspects of build are covered (H&S, Development, IT & Operations – especially access to comply with cost restrictions and maintenance service level agreements (SLAs)

Delivery Management (construction phase)
  • Negotiate with contractors on best price ensuring costs are clearly justified and standards are not compromised
  • Interrogate contractors programme and provide highline programme for internal use - deliver on time – never over promise
  • Manage purchase orders and payment plan
  • Manage the whole design process (engineering & aesthetics) to produce the required “look” but to correct engineering standards.
  • Obtain approvals to build (internal & external approvals)
  • Manage all aspects of the build including health & safety, work package plans (WPP), risk assessments, ensuring satisfaction of stakeholders.
  • Manage the contractor whilst on site, ensure design compliance & contractor performance
  • Ensure the contractor(s) perform their contract & project duties.
  • Formally inspect contractors.
  • Manage variations, track & control costs, in accordance of business plan, obtaining approvals for all variations
  • Be confident and clear in risk / variation escalation.

Handover to Operations & live service acceptance
  • Creation of H&S file in line with local regulations
  • Confirm all digital screens are tested and accepted by Digital Scheduling Teams, Digital IT.
  • Confirm spare parts management including return merchandise authorisation (RMA)
  • Confirm access arrangements
  • Manage approval and hand over to operations

Bring Project to Close on time, publish lessons learnt to all stakeholders

Construction / Site Duties 
  • To review WWP and risk assessments (RA) for compliance to specification and methodology.  Forward to H&S for their approval and to manage the process until the WPP is FULLY approved.   
  • Ensure contractor health & safety resources meet company, project and legislative requirements, along with carrying out regular inspections of contractor performance in the field.
  • Ensure all contractors are regularly inspected and audited for compliance with company policies and to ensure best value is delivered at all times
  • Trouble shooting landlord issues during construction and ensure landlord relationships are well maintained.
  • Liaise with Operations Supervisors/Managers to improve overall H&S efficiency and ensure all operational practices comply with current health & safety regulations. 

Relationship Management
  • Develop relationships internally and externally with the key stakeholders.
  • Assisting the Development Director to identify opportunities for cost reduction through design, construction method, materials and volume discounts and with any projects.
  • To attend regular team meetings and action issues raised by acting upon minutes taken.
  • To conduct monthly performance reviews with all contractors. 
  • Utilise Bee to share best practice and lessons learnt
  • Respond quickly to any enquiry from other subsidiaries

Finance
  • To receipt all purchase orders in line with Finance deadlines.
  • Manage retention process to ensure timely rectification of snagging
  • Ensure all capex costs are managed in accordance of business plan.
  • Attention to detail, appreciate cost control and budgets.

Attributes:
  • Very good time- management skills
  • Good organizational skills
  • Professional and strong communicator - both written and spoken; good presentation skills
  • Meticulous attention to detail
  • Willingness to travel 
  • Computer Literacy in Word, Excel, PowerPoint 
  • Innovative and self-motivated
  • Above average Document control, administrative control
  • Confidence in dealing on a senior management level 
  • Investigative and analytical skills within a confidential environment
  • A clean current full driving licence.

DUTIES
OPERATIONS MANAGEMENT:
  • Manage and develop with the Operations Manager effective and efficient operational teams, including contractors, in line with budgetary targets, to ensure we are delivering a best in class performance, providing our commercial teams with an operational competitive advantage; providing our media clients with a compelling reason to continue to buy JCDecaux products and services. Defining processes, procedures and use of systems to ensure we are managing all data in accordance with Group guidelines. Driving competitive pricing throughout the supply chain to deliver best value at all times. Defining and driving operational standards and ensuring both in-house employees and contractors are adequately trained to deliver quality and health & safety compliance.
  • Ensure quarterly KPA reviews are conducted, recorded and ‘smart’ objectives agreed.
  • Review all job descriptions annually.
  • Identify personal development programmes to assist in the retention of key employees.
  • Conduct monthly team meetings.
  • To build loyalty with our staff that provides them with job security, peace of mind, the opportunity to grow and develop as individuals within the Branch, the Division, or the Group, and furthermore, to reward them appropriately on a performance driven basis through standard and incentivised remuneration.
  • To build our brand, across the division, that enforces our product as the best available, ably and solidly supported, by the largest “out-of-home” Media Group, in the world
  • To facilitate strong communication links between all stakeholders
  • To provide strong management control over all business disciplines – sales, marketing, operations, development, finance and human resources, as well as to call upon additional Group resources where and when they may be required to assist and support the entire business-delivery process
  • To implement and manage the appropriate and necessary processes, IT systems, strategies, action- plans and controls required, to improving general operational and management delivery as well as to fully achieve all stated business objectives and budget targets.

Minimum Requirements
  • Degree in Civil or Electronics Engineering or Construction
  • Must have at least 5 years project management experience
  • Must be proficient in local language (written and oral)
  • Must be proficient in English (written and oral)
  • Process agreeable - Understand the value of process & how it benefits all.
  • Proven project & contractor management experience
  • Strong awareness of safety and quality principles.
  • Fully conversant with Microsoft Office, Intermediate knowledge and experience of MS Project
  • Conversant with health and safety management systems and aspects of risk management in a multi-site environment.

Now what do you want to do?

Kinola Govender Talent and Acquisition Officer