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OVERVIEW 
The Projects team is an enthusiastic, fast paced team who thrive on delivering “best in class” digital and traditional media opportunities.
Working from design concept through to fabrication and build, the Projects team manages the whole lifecycle of media installations and work with the Development Director to position sites in the optimal locations for best commercial gain and ensure that advertising blends in optimally with the surrounding architecture.  The Projects team is based in Johannesburg. 
The Project managers are responsible for ensuring that our business partners receive a high level of quality service that reflects the Company Vision and Values. The role is to support the progress and growth of the business by ensuring best practice is applied to all aspects of the Project functions including finding ways to improve the processes at all times. 

KEY AREA OF RESPONSIBILITIES
  • To set up contracts with suppliers and contractors
  • To set up, monitor and manage project programs
  • To project manage the construction, installation and upgrade of the Company’s advertising structures – including (not limited to) Billboards, Street Furniture, Toilets and LED / LCD screens.
  • To ensure projects are delivered on time, to budget and within specification (Engineering and Aesthetics).
  • To ensure that the Company’s standards and procedures are fully met

DUTIES
  • Overseeing and managing the smooth running of projects to maximize efficiency.
  • Build and maintain relationships with our business partners and clients to receive and provide the highest quality service. 
  • To develop good working relationships with our contractors to ensure best value and best service at all times from our designers and contractors
  • To project manage the construction, development, installation and upgrade of the Company’s traditional and digital advertising structures. 
  • To manage and coordinate the project life cycle of the construction of advertising infrastructure compliant to the Country’s, Company’s and Landlords - Construction, Health, Safety, Quality, and Environmental standards
  • To manage budgets for the whole lifecycle of a project from concept to build
  • To ensure that the Company’s standards procedures are fully met 
  • To manage the H&S on site workings of contractors
  • With the JCD H&S team, perform checks with Contractors to ensure safe working on site
  • To share knowledge of construction, engineering, Digital builds, on site working and H&S to the wider Development Team
  • To be proactive in the ongoing review of processes and to recommend any solutions for change to improve working practices. 
  • To ensure that all H&S files are complete on all projects
  • To support the Development Teams on what is feasible and achievable during tender and upgrade business plan stages
  • To assist in the composition and review of tenders: 
Start Up 
  • Initiation – Creation of Project Initiation Document (PID) 
  • Evaluating and selecting quantity surveyors, designers, manufacturers and installation companies that are financially sound, financially competitive, have the relevant experience, skills available and share the values of JCDecaux.
  • Agree warranty periods and cost for foundations, reinstatements, material finishes, welds and fixings, digital components
  • Work with the French corporate team to confirm product choice and cost
  • Budget confirmation and written acceptance with Development team
  • Manage the tender process (producing tender docs, ITT to contractors, tender receipt and evaluation report with recommendations)
  • Liaise with other departments to ensure all aspects of build are covered (H&S, Development, IT & Operations – especially access to comply with cost restrictions and maintenance service level agreements (SLAs)
Delivery Management (construction phase)
  • Negotiate with contractors on best price ensuring costs are clearly justified and standards are not compromised
  • Interrogate contractors programme and provide highline programme for internal use - deliver on time – never over promise
  • Manage purchase orders and payment plan
  • Obtain approvals to build (internal & external approvals)
  • Manage all aspects of the build including health & safety, work package plans (WPP), risk assessments, ensuring satisfaction of stakeholders.
  • Manage the contractor whilst on site, ensure design compliance & contractor performance
  • Ensure the contractor(s) perform their contract & project duties.
  • Formally inspect contractors.
  • Manage variations, track & control costs, in accordance of business plan, obtaining approvals for all variations
  • Be confident and clear in risk / variation escalation.
Handover to Operations & live service acceptance
  • Creation of H&S file in line with local regulations
  • Confirm all digital screens are tested and accepted by Digital Scheduling Teams, Digital IT.
  • Confirm spare parts management including return merchandise authorisation (RMA)
  • Confirm access arrangements
  • Manage approval and hand over to operations
  • Bring Project to Close on time, publish lessons learnt to all stakeholders

Construction / Site Duties 
  • To review WWP and risk assessments (RA) for compliance to specification and methodology.  Forward to H&S for their approval and to manage the process until the WPP is FULLY approved.  
  • Ensure contractor health & safety resources meet company, project and legislative requirements, along with carrying out regular inspections of contractor performance in the field.
  • Implement and ensure that technical and quality specifications are adhered to by contractors.
  • Ensure all contractors are regularly inspected and audited for compliance with company policies and to ensure best value is delivered at all times
  • Trouble shooting landlord issues during construction and ensure landlord relationships are well maintained.
  • Liaise with Operations Supervisors/Managers to improve overall H&S efficiency and ensure all operational practices comply with current health & safety regulations. 

Relationship Management
  • Develop relationships internally and externally with the key stakeholders.
  • Assisting the Development Director to identify opportunities for cost reduction through design, construction method, materials and volume discounts and with any projects.
  • To attend regular team meetings and action issues raised by acting upon minutes taken.
  • To conduct monthly performance reviews with all contractors. 
  • Utilise Bee to share best practice and lessons learnt
  • Respond quickly to any enquiry from other subsidiaries

Finance
  • To receipt all purchase orders in line with Finance deadlines.
  • Ensure all capex costs are managed in accordance of business plan.
  • Attention to detail, appreciate cost control and budgets.

KEY CONTACTS
Internal 
Head of Operations SSA, Managing Director, Finance Director, Head of Projects, Development Director (s), Sales Director, Business Development Team (s), Finance Team, Operational Team(s), GPROD
External 
All landlords: including corporate, private and public.
Suppliers and contractors
Approval Bodies – Planning Departments, Highways Departments, Consulting Engineers

SKILLS & QUALIFICATIONS
Essential 
  • Qualifications in Project Management
  • Registered with the SACPCMP (PrCPM)
  • Process agreeable - Understand the value of process & how it benefits all.
  • Proven project & contractor management experience in construction (at least 5-10 years construction project management experience).
  • Strong awareness of safety and quality principles.
  • Fully conversant with Microsoft Office, Detailed knowledge and experience of MS Project or other project planning and management tools
  • Conversant with health and safety management systems and aspects of risk management in a multi-site environment.
  • Qualification in Engineering or Construction essential
  • Proven experience in managing contractors & project costs.
  • FIDIC Contract awareness or similar an advantage
  • Conversant with H&S Management systems and aspects of risk management in a multi-site environment.
  • Training in regard to the OHS Act of benefit
  • Team management and leadership abilities and experience
  • Must be willing to travel all over sub-Saharan region to execute projects for short periods ranging from 2 weeks to 6 months as required

Desired Skills
  • Attention to detail
  • Work on own initiative
  • Communicative (written and verbal)
  • Numeracy
  • Problem Solving
  • Planning & Organising
  • Able to make decisions 
  • Manage own time and tasks
  • Flexible
  • Ability to advise where appropriate
  • Make suggestions for improvements

Desirable – PRINCE2 foundation or practitioner

PERSON SPECIFICATION 
  • Professional and strong communicator - both written and spoken; good presentation skills
  • A flexible approach as extensive travel required.
  • Innovative and self-motivated; good time-management
  • Investigative and analytical skills
  • A clean current full driving licence

Now what do you want to do?

Kinola Govender Talent and Acquisition Officer